1. PURPOSE -WHY are we doing it? WHAT are we
trying to accomplish? (GOALS)
Is it educational? A fundraiser?
To build community? To serve?
To entertain? To honor?
2. AUDIENCE - WHO is it for?
Who is likely to attend? Who are we trying to reach?
Understanding the possibilities -- target groups -- special invites.
3. BUDGET - How much do we have?
How much do we need? What funding is available?
Should there be income to defray expenses?
4. BRAINSTORMING IDEAS
Stimulates creative thinking and free expression without evaluation.
5. TIME LINE
Use a calendar and plan backwards (especially for publicity/promotion/
marketing).
6. COMMITTEE COMMITMENT & DELEGATION OF RESPONSIBILITIES
Understand roles and expectations of everyone.
7. FOLLOW-UP & MEETINGS
Reminders & Agendas: emails, phone calls, notes, confirmations,
attachments.
8. ACTUAL EVENT
(From set-up and greeting to clean-up -- get commitment
ahead of time!)
Finishing touches: signage, name tags, decorations, music, lighting,
etc.
9. EVALUATION & CELEBRATION
By attendees, participants, and planning committee. Document for
future. Celebrate!